Detailing Staff Timesheet Template
A timesheet template for auto detailing businesses with staff. Tracks clock-in, clock-out, jobs assigned, and tips received. Designed for weekly use — one row per employee per day.
Download the template
CSV format · Opens in Microsoft Excel, Google Sheets, Apple Numbers · Includes sample data
The download includes sample rows so you can see how to structure your data before adding your own.
Template columns & sample data
13 columns · 4 sample rows included
| Week Of | Staff Name | Date | Day | Clock In | Clock Out | Lunch Break (min) | Total Hours Worked | Jobs Assigned | Jobs Completed | Tips Received | Overtime Hours | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 2026-07-07 | Jordan Mitchell | 2026-07-07 | Monday | 8:00 AM | 5:30 PM | 30 | 9.0 | 3 | 3 | 30.00 | 1.0 | Ceramic coating job ran long |
| 2026-07-07 | Jordan Mitchell | 2026-07-08 | Tuesday | 8:00 AM | 4:00 PM | 30 | 7.5 | 4 | 4 | 15.00 | 0 | — |
| 2026-07-07 | Tyler Reeves | 2026-07-07 | Monday | 9:00 AM | 5:00 PM | 30 | 7.5 | 3 | 3 | 20.00 | 0 | — |
| 2026-07-07 | Tyler Reeves | 2026-07-08 | Tuesday | 9:00 AM | 6:00 PM | 30 | 8.5 | 4 | 3 | 10.00 | 0.5 | One job carried to next day |
Scroll right to see all columns. Sample data is illustrative — replace with your own records.
How to use this template
Create a new tab or copy this template for each week. Keep a year folder organized by month (e.g., 2026-07-Timesheets).
In Excel/Sheets, the Total Hours Worked formula is: =(Clock Out - Clock In)*24 - (Lunch Break/60). Format clock-in/out cells as time.
Tips are taxable income for employees and must be reported. Log them here and include in payroll reporting. Consult a payroll provider or accountant for compliance guidance.
Most states require overtime pay (1.5x) for hours over 40 per week. Some states (CA) have daily overtime rules. Check your state labor laws — do not rely solely on this spreadsheet for compliance.
This template covers Staff accounts and job assignment (Growth and Professional plans). DetailFlowPro handles this automatically for active businesses — no spreadsheet required.
Start 14-day free trial →Frequently asked questions
It depends on how you classify workers. If they are employees (W-2), federal and state wage and hour laws likely require time tracking regardless of pay structure. If they are independent contractors (1099), time tracking is less critical legally but still useful for management. Consult an employment attorney or HR professional about proper worker classification for detailing businesses.
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